{"slug":"managing-vendor-credits","title":"Manage vendor credits","description":"See a vendor's credit balance, apply it to an invoice, or add and remove credit by hand.","section":"market","sections":["market"],"tags":["vendors","credits"],"aliases":["vendor credit balance","credit a vendor","refund as credit","apply a credit"],"author":"Farmspread Support","updated":"2026-09-11","published_datetime":"2024-10-01T12:00:00.000Z","promoted":false,"related":[],"links":["vendor-autopay-for-markets"],"images":{},"video":null,"source_commit":"da55c2c","body_format":"markdown","nav":{"section":"market","group":"Get paid","previous":{"slug":"how-to-merge-invoices","title":"Merge invoices for a vendor"},"next":{"slug":"invoice-refunds-in-scheduler","title":"Invoice refunds in Scheduler"}},"related_articles":[],"body":"A vendor credit is money you owe a vendor that hasn't been paid out — usually\nfrom refunding them as credit instead of cash, or from adding it yourself. By\ndefault, a vendor's credit is used automatically the next time they owe you\nmoney. From **Payments**, you can see every vendor's credit, apply it to an\ninvoice, add or remove it by hand, and turn off the automatic part.\n\n## See a vendor's credit\n\n1. Open **Payments**, then click **Credits**.\n2. Find the vendor in the list and click the arrow on their row.\n\n![The Credits list, with Bramblewood Farm's balance and the arrow to open their credit history](https://articles.marketspread.com/images/managing-vendor-credits/02-credits-list.png)\n\nThis opens their credit history: their balance, how much credit was issued\nand used in the last 30 days, and every adjustment, payment and transfer\nagainst it. If a credit came from a refund, click the invoice icon next to it\nto open the invoice it was refunded from.\n\n![Bramblewood Farm's credit history, with their balance and the new adjustment](https://articles.marketspread.com/images/managing-vendor-credits/03-credit-history.png)\n\n!!! tip \"Find a vendor faster\"\n    On the main Credits page, click the magnifying glass above the list and\n    search for a vendor instead of scrolling.\n\n## Apply a credit to an invoice\n\n1. Open **Payments**, then click **Invoices**, and open the vendor's invoice.\n2. Click the green **Credit** button near the top of the invoice.\n\n![The vendor's invoice, with the green Credit button to apply their balance](https://articles.marketspread.com/images/managing-vendor-credits/04-invoice-credit-button.png)\n\nCredit also shows up as an option in the **Add Payment** menu, alongside the\nvendor's other ways to pay, with how much they have available next to it.\n\n!!! note \"Auto Pay uses credit first\"\n    If the vendor has [Auto Pay](https://articles.marketspread.com/v1/articles/vendor-autopay-for-markets) turned on,\n    opening their invoice opens the Auto Pay window on its own. Any credit on\n    their account is applied before their card is charged for what's left.\n\n## Add or remove credit by hand\n\n1. Open **Payments**, then click **Credits**.\n2. Find the vendor in the list and click the arrow on their row.\n3. Click the blue **+** button.\n4. Enter the amount in **Adjustment Amount**. Enter a negative number to\n   lower their balance.\n5. Fill in **Adjustment Reason**.\n6. Type **ADJUST** to confirm the change.\n7. Click **Adjust**.\n\n!!! tip \"Adjust without opening their page\"\n    Click the blue **+** button on the main Credits page instead, then\n    choose the vendor under **Vendor**.\n\n    ![The Adjust credits form, with the amount, reason and ADJUST confirmation filled in](https://articles.marketspread.com/images/managing-vendor-credits/01-add-credit-form.png)\n\n!!! caution \"This changes what you owe a vendor\"\n    A positive amount gives them more credit to spend; a negative one takes\n    credit away. Check the vendor and the amount before you type **ADJUST**.\n\n## Turn off automatic credit use\n\nBy default, a vendor's credit is used automatically the next time they owe\nyou money, whether they pay it themselves or you charge them through Auto\nPay. To stop that:\n\n1. Open **Settings**, then click **Advanced**.\n2. Find **Disable automatic credit usage** and click the pencil icon.\n3. Turn the switch on.\n4. Click **Save**.\n\nWith this on, a vendor's credit sits on their account until you or they\napply it to an invoice by hand."}