{"slug":"manage-vendor-sales-reporting-with-currencies","title":"Manage Vendor Sales Reporting with Currencies","description":"This article explains how Marketspread helps you track vendor sales by individual currencies and nutritional program vouchers.\n\nVendor sales currency support includes: (1) vendor sales tracking, (2) vendor sales reporting, and (3) sales metrics by currency.","section":"market","sections":["market"],"tags":["vendors,sales,currencies,programs,vouchers"],"aliases":[],"author":"Farmspread Support","updated":"2026-09-10","published_datetime":"2019-07-01T06:00:00.000Z","promoted":true,"related":[],"links":["market-reports-vendor-sales-sales-currencies"],"images":{},"video":null,"source_commit":null,"body_format":"markdown","nav":{"section":"market","group":"See how your market is doing","next":{"slug":"report-vendor-sales-as-a-market-manager","title":"Report vendor sales as a market manager"}},"related_articles":[],"body":"### **Enabling Event Sales Reporting**\n\n#### Step 1: Open the Event\n\nFrom your market dashboard, click: **Event Configuration → Events** in the left-hand navigation menu. Next, locate the event you want to enable Sales Reporting for and click the overview arrow on the far right of the event listing.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/01-image.png)\n\n#### Step 2: Enable Sales Reporting\n\nSelect the **Sales Reporting** tab. Then click the blue **Enable sales reporting** button.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/02-image.png)\n\n#### Step 3: Review the Sales Reporting Settings\n\nAfter clicking **Enable sales reporting**, you will be redirected to the **Sales Reporting** page. The **Event Sales Reporting** toggle will automatically turned on (the heading will appear green).\n\nThe following settings will also be enabled automatically:\n\n1. **Notify vendors at the end of each event** - keep this enabled if you want Marketspread to send vendors an email after each market day with a link to report their sales.\n2. **Allow vendors to report their own sales at the end of each event** - keep this enabled if you want vendors to submit their sales reports directly through the platform after each event.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/03-image.png)\n\n### Configuring Event Sales Reporting\n\nOnce Sales Reporting has been enabled, you can configure how sales are tracked and how vendors are charged.\n\n#### Track the Number of Transactions\n\nIf you would like Marketspread to track the number of transactions that occur during each event, turn on the Track number of transactions toggle.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/04-image.png)\n\n#### Choose How Vendors Are Charged\n\nNext, select how you would like vendors to be charged based on their reported sales.\n\n**Option 1: Charge a Percentage of Sales**\n\nIf you want vendors to pay a percentage of their sales to the market, enable the **Charge a percentage of sales** toggle.\n\nOnce this option is enabled, additional fields will appear allowing you to configure:\n\n- **Sales Percentage** - the percentage of sales vendors will be charged\n- **Minimum Fee** – the minimum amount a vendor will be charged\n- **Maximum Fee** – the maximum amount a vendor will be charged\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/05-image.png)\n\nYou may also set a minimum sales threshold before the percentage charge applies. Once a vendor exceeds this threshold, the full sales amount will be used to calculate the invoice.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/06-image.png)\n\n**Option 2: Charge Using a Sliding Scale**\n\nIf you would prefer vendors to pay a flat fee based on a range of sales amounts,, enable the **Charge against a sliding scale of sales** toggle.\n\nAfter enabling this option, click the **+ Add sales range** button and define your sales ranges by entering:\n\n- Sales Minimum\n- Sales Maximum\n- Fee Amount\n\nEach range represents the fee vendors will be charged if their reported sales fall within that range.\n\nTo create additional ranges, click + Add sales range again and repeat the process.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/07-image.png)\n\nWhen you enable either the **Charge a percentage of sales** or **Charge against a sliding scale of sales** toggle, additional settings will appear.\n\nIf you would like invoices to be created automatically after vendors report their sales, turn on the **Automatically release invoices when sales are initially reported?** toggle. \n\n!!! note\n    Leave this disabled if you want to review or modify invoices before they are released and vendors are notified.\n   \n\n\n \n\n You can also set when those invoices will be due using the **Invoices due after** field. Enter the number of days after the event that invoices should be due.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/08-image.png)\n\nLastly, you can select specific vendors or vendor types that will not be required to report sales by using the dropdown menus for those fields.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/09-image.png)\n\n### Selecting Which Currencies to Include\n\nAfter you have finished setting up your market’s Sales Reporting, scroll down to select which currencies you want included.\n\nFor each currency, you can choose one of the following options:\n\n- **Do not use** - This currency will not be shown to vendors when they are asked to report their sales.\n- **Chargeable** - This currency will be included when calculating vendor fees if you charge a **percentage of sales**.\n- **Reimbursable** - Used for items such as **Market Bucks**, where the market reimburses the vendor for the reported amount.\n- **Chargeable + Reimbursable** - This currency is included when calculating vendor fees based on a **percentage of sales**, and the reported amount is also reimbursed by the market.\n- **Report Only** - This currency is recorded for reporting purposes only. No fees or reimbursements are calculated.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/10-image.png)\n\nClick the **Save sales reporting** button at the bottom of the page when you are finished.\n\n### Editing or Adding Currencies\n\nTo edit or add currencies specific to your market or region, go to **Settings → Customizations** in the left-hand navigation menu.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/11-image.png)\n\nScroll to the **Currencies** section of the Customizations page. \n\n#### Edit a currency type\n\nTo edit an existing currency, click the currency type in the field.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/12-image.png)\n\nHere you can rename the currency, add a description, or link to an external URL.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/13-image.png)\n\n#### Add a new currency\n\nTo add a new currency, click on the **+ Add currency** button at the bottom left of the **Currencies** section.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/14-image.png)\n\nThen enter a name for the currency and optionally add a description or external URL.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/15-image.png)\n\nIn this example, we created a currency called Sunny Market Bucks. To edit or remove this custom currency, click the currency type in the field.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/16-image.png)\n\nAfter adding a new currency, it will appear in the **Event Sales Reporting** section of your event configuration.\n\nTo access this section, go to **Event Configuration → Events** in the left-hand navigation menu of your dashboard. Then click the overview arrow to the right of the event you would like to edit.\n\nNext, select the Sales Reporting tab. Then click the pencil icon if you would like to include the added currency when calculating vendor fees.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/17-image.png)\n\nScroll down and choose how the currency should be used if you want it included when calculating vendor fees based on a percentage of sales or a sliding scale of sales. Then click **Save sales reporting** after making your selection.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/18-image.png)\n\n### **Reporting Vendor Sales with Currencies**\n\nAt the end of each event, vendors automatically receive an email reminder with a link to enter their daily sales in Marketspread.\n\nIf you need to enter sales on a vendor’s behalf, go to **Event Days** from the left-hand navigation menu. Then scroll to the event date you need to report sales for. The event day status must be \"Ended\". Click the **overview arrow** to open the event day.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/19-image.jpg)\n\nOn the event day details page, select the **Vendors** tab from the top menu.\n\nThen find the vendor you want to report sales for. In this example, we will report sales for *Main Ridge Farm*.\n\n!!! note\n    The vendor must be marked as **Attended** in order to track sales. If they are not marked as attended, use the status dropdown in the **Attendance** field to update their status.\n   \n\n\n \n\nWhen you are ready to report sales, click the blue **plus icon** in the **Sales** section for that vendor.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/20-image.png)\n\nOn the **Checkout** page that appears, enter the vendor’s sales information. Be sure to enter **0** in any fields that do not apply. You can also add a note for reference and apply any additional fees to the invoice by selecting from the available options.\n\nWhen you are finished, click the blue **Report** button in the bottom-right corner.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/21-image.jpg)\n\nAfter the sales have been reported, return to the **Vendors** tab to confirm that sales were recorded for the vendor. If needed, you can update the reported sales by clicking the **pencil icon** next to the sales figure.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/22-image.jpg)\n\nTo view the vendor sales totals for that day, click the **Details** tab from the top menu.\n\n![](https://articles.marketspread.com/images/manage-vendor-sales-reporting-with-currencies/23-image.jpg)\n\nTo learn how to create advanced sales currency reports that can be exported to a spreadsheet, see the linked [support article](https://articles.marketspread.com/v1/articles/market-reports-vendor-sales-sales-currencies)."}